When hosting an event, you should constantly aware of your surroundings because you never know what might happen. Here are some tips to help you work through a problematic situation effectively and efficiently.
1. Reassure your guests.
More often than not you will come across a panicking guest. When guests worry, even if it begins with only a few, a domino effect occurs and can change the mood of everyone present. This applies to you as well. When you start feeling like things are slipping through your fingers, your guests will know. The safest and most important thing is to stay calm. When you are calm, your guests will be calm. As the person in charge, it’s your responsibility to show your guests that a plan B is in place and everything will be just fine.
2. Stay Organized.
While you’re planning the event, you should always keep an organized and easy-to-reach log of numbers you can call for various situations. Once you’ve identified the core of the problem(s), you need to immediately find the people who know what to do. As you start forming that list of numbers, you can begin to mentally prepare yourself for the negative or unwanted things that might happen as well.
3. Sugarcoat your problem, if possible.
If the situation is behind the scenes or hasn’t been noticed by the guests, try to keep it that way. If the problem doesn’t interfere with the event or party directly, make sure the event still runs smoothly. The hardest part will be to juggle both the event (which is already a bundle itself) and the situation; however, try to keep a few reliable personnel on call so that you can delegate responsibilities to while you work on more urgent things.